Submission Dates

Table of Contents

• 1 General
• 2 Set up or Process Submission Date
• 2.1 Period and Facts
• 2.2 Company
• 2.3 Checkpoint
• 2.4 Deadline
• 2.5 Warning Period and Type of Warning Period
• 3 EA Supply Monitor

1 General

The application Deadlines (abbreviation ABG) can be used to manage deadlines for the submission of individual financial statements. Deadlines for submission can be assigned separately for each company. Deadlines with company are then evaluated primarily before submission dates without company (displayed with the text "All"). The latter shall apply to all companies for which no specific submission deadline has been specified.

Without additional information, the application will display the dates for the period and facts stored by default (VORADMIN/ VOR).

The ABG application contains a selection area in which the default parameters for period and fact can be changed. By specifying a "from period", all specified data of a period interval can also be displayed. However, the fields can also be left blank, in which case all the specified data is displayed.

2 Set up or Process Submission Date

Create a new submission deadline using the star icon in the menu bar at the top right. A wizard (Wizard) opens, which consists of one page. Green check marks or red stop signs indicate whether the page is filled correctly. If certain key fields have not been entered correctly, the 'Done' button is not activated. Clicking 'Done' is synonymous with 'save'.

The Wizard (Wizard) breaks down as follows:

2.1 Period and Facts

The period and the facts are taken from the selection area. If the selection area is blank, the period and fact must be recorded.

2.2 Company

A submission date for a company with a checkpoint "All’ takes precedence over a submission date for company "All’ with the relevant checkpoint. The submission deadline for a company and checkpoint is therefore determined according to the following priority:

1. Company explicit and checkpoint explicit
2. Company explicit and checkpoint "All"
3. Company "All" and checkpoint explicitly
4. Company "All" and checkpoint "All"

2.3 Checkpoint

The following databases can be submitted with a deadline:

• All (includes all data sets)
• Account balances
• Control line balances
• IC account balances
• Shareholding
• IC fixed asset transactions
• Inventory IC stocks
• Hard test rule results
• All Transaction developments pursuant to SPIDEF in the selected period are valid

In addition to a generally applicable date for all data, it is possible to specify different dates for individual data portfolios, e.g. early dates for the IC account balances for early IC clearing. In addition to the actual data sets, the checkpoint "Hard check rules" (PRFERG-H) can also be selected to define a date on which these check rules must be fulfilled.

2.4 Deadline

A submission deadline must be entered here (Format: TT.MM.JJJJ).

2.5 Warning Period and Type of Warning Period

In addition to the submission deadline, a notice period may be given as the number of days before the submission deadline. From the calculated day, users are informed of the upcoming date. That period may be specified as being a number of working days or a number of calendar days. This is relevant if the dates are presented in a subsequent period without further adjustment. The invoice in workdays takes into account weekends (Saturday and Sunday), but not holidays, as these are different regions.

3 EA Supply Monitor

To monitor submission dates, the "company financial statements + monitor" ( EA ) or the "company financial statements + monitor for entry" ( I-EA ) was expanded by a status column for the submission state ( ABG heading ). This column is only displayed if submission dates have been set for the current period and the first warning period for a date has been reached.

Double clicking on the output status column takes you to the overview "EA-gabe- Monitor" (EAABG) or ‘EA-supply monitor for entry’ (I-EABG) for the submission deadline state. Here, the due date and its state are displayed as background color for each data inventory, so that one can see which data is missing or must be supplied at short notice.

For all displayed and time-relevant status columns with data status unequal [green] or [-], the submission date and warning period from the ABG is determined and compared with the current date. If the submission deadline is exceeded, the submission state will be [red]. If the current date is equal to or less than the specified number of days before the submission date, the delivery state will be [amber]. The worst individual status is displayed as the overall status.

An exception is made for account balances, which must always be present (except on data types without account balances). In the case of account balances, the submission date is therefore also checked for data status [-]. Excluded from this are companies with a merger date that is not in the future and companies consolidated at equity. However, the latter can only be determined if the companies have been selected by indicating a group companies.